Category Archives: Focused Fundraising

Mastering Moves Management: 3 Key Pieces

4Fundraisers, Focused Fundraising, Major Gift Teams, , , , , ,

Moves management is the process of moving a donor prospect from identification to major gift. Also known as prospect management, when you throw those terms into a search engine most of the results are for software companies, especially donor database companies. But I argue that moves management is not primarily a software solution but sincerely a *people* solution!

A database is a tool. Its importance increases as the number of an organization’s donors and friends increases. We need our donor database to keep track of gifts and all of the other information and tasks surrounding our donors and friends.

The more gift officers and the more major gift prospects you have, the more important it is to use your database in your moves management system. But beware! Anytime you spend more time typing into your database than you do talking with your prospects, you will struggle to raise enough money.

Moving a prospect usually requires a pretty intense relationship over a year or two. You need to discover her interests and motivations for giving and connect her in a very personal way to your organization. What if you have 100 prospects being moved? How about 300? And what if you have 3 gift officers moving prospects? Or 5, or 10, or more?

Now you seriously need a system!

Pretend you are an astronaut looking down on earth. Now pretend you are consultant looking at an organization from a distance. This organization has a moves management system humming along. You notice there are three gears in motion producing consistent relationships with prospects capable of making a major gift. These gears are:

Ratings – Each prospect is rated so you can stay focused on those who can help you reach your dollar goal.

Moves – Actions with prospects are deliberate and planned (and tracked in the database).

Reports – Regular printed reports are reviewed and regular meetings are held to build internal skills and keep all the moving parts in balance

Can you do moves management without a database? Of course you can! You could keep track of your gifts in Excel too, but it is rarely the best solution.

Mastering moves management requires learning the balance for your organization between the three moving gears:

  • How many ratings do you need to stay on path with the most capable prospects?
  • How will you plan for moves, make your moves, and record your moves?
  • What measurements should you report on to keep you accountable?
  • How often should you meet and who should meet to keep your major gifts program growing?

Everything in our world is in constant flux. Moves management requires re-balancing as your major gifts program grows and changes. If you keep the emphasis on the moves – on the in-person interactions with your donor prospects – everything else will find its place.

Have you mastered your moves?

3 Actions That Demonstrate Your High Prospect Research IQ

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As a fundraiser, you may not need to know how every tool works, but you need to know enough to choose the tool with the right fit. How high is your prospect research IQ? Do you demonstrate the following three actions?

1) Knowing that an electronic wealth screening is not the same thing as having a prospect researcher profile your donor prospect.

When discussing best practices around prospect screenings and wealth screenings, the conversation always seems to start with “it depends”, and rightly so. But I state with conviction that an electronic screening is not and should never be confused with the work of a live, well-trained human being.

I don’t care how awesome their match method is or how many sources and formulas are used, an electronic screening is meant to prioritize a large group of records. A human being, a prospect researcher, is meant to qualify individual names and add a dose of reality to the data. A prospect researcher knows that Bugs Bunny, a seasoned executive with grown children, is not the same Bugs Bunny who graduated from Stanford in 2009.

Are you prioritizing a large list? Electronic screening. Are you working on a solicitation strategy? Donor prospect profile.

2) Recognizing that an investment in prospect research is well worth it – when you act upon the information.

I don’t want to tell you how many times I have provided profiles, rated a database, or otherwise identified and researched donor prospects only to learn that the information then sat dormant for months, even years. Why does this happen? I work mostly with small and medium organizations. Among them, the two most common reasons are (1) no performance goal tied to implementing the results, and (2) development staff underestimated the time they would need to spend acting – actually cultivating and soliciting donors.

We are as human as our donors.

If our donors give best under a sense of urgency, we also do our best cultivating and soliciting under a sense of urgency. Whether it is a campaign goal deadline or a target ask date, creating some kind of urgency will help you achieve more. Major gifts can provide a high rate of return on the prospect research investment, but it requires a serious dedication of time and resources.

Urgency will cause stress without success if there are not enough hours in the day to complete your tasks. If you are a busy fundraising professional already working a full day, you may need to consider either eliminating or deferring some of your current tasks, assigning them to another staff member, or hiring additional staff. Be practical about planning the time in your day before spending money on prospect research.

3) Raising major gifts by following through on prospect/moves management.

A prospect management system is like an exercise plan. If you keep neglecting your workouts, every time you exercise it will be difficult and you will feel tired. But if you follow the program, you will feel good and have more energy.

If you prioritize your prospects, take the actions necessary to deeply engage your prospect, and track and report your progress, you will be working the plan and will raise more and higher gifts. The level of excitement and interest you can generate in your donors (and yourself) through a disciplined prospect management system is amazing!

Other Blog Posts that Might Interest You

3 Steps to Major Gift Mojo!

5 Ways You Know You Need A Research Consultant

The Dangers of (Not) Managing Prospect Research

Defining an Action in Moves Management

Identification to Discovery Visit: 5 Fun Questions to Ask

Focused Fundraising, Major Gift Teams, , , , , ,

Once you have identified your donor prospect, the next step is usually to make a discovery visit. Sometimes this happens over the telephone, but ideally it will be a visit at the person’s choice of location. The goal is to meet her where she feels most comfortable and qualify her as a major gift prospect.

Most often we aim to determine or confirm the following:

*Affinity, or how close she feels to our organization
*Inclination, or how philanthropic she is to us and others
*Capacity, or whether she has the ability to make a major gift

Confirming Affinity and Inclination

No matter how much or how little time you have in your first visit, do NOT walk away without finding out about the individual’s giving, passion, and movement to the next step:

1. Why does the prospect give to our organization?

You can begin your conversation with a “thank you” for past giving and a natural curiosity for how the prospect first discovered and began giving to your organization. If there is no giving to your organization, or even if there is, consider asking if she is involved with any other organizations.

2. How does the prospect feel about the relationship?

Next, you can guide the conversation naturally to ensuring that the prospect likes the mailings and other information received or if you need to make adjustments. Maybe you need to add or change the type of mailing to cater to the prospect’s specific interest.

3. Would the prospect like a tour, visit a program, etc.?

Now that you are talking about what the prospect likes about your organization, you can make an appropriate suggestion about a tour, talking with a program director, or some other activity that would interest her.

Confirming Capacity

To confirm or verify a prospect’s capacity to make a gift, guide conversation toward the primary source of wealth:

4. What a wonderful award this is! It looks like your business has been doing well…

You do not have to have constant eye contact with your prospect. Take a look around you and ask normal, curious and fun questions about what you see on the walls or on the shelves.

5. I’d love to learn a little more about your business. How many employees do you have here?

Don’t be afraid to change the conversation. Keep track of time and be sure to bring the conversation around to answer your questions before the visit is over!

Discovery visits take practice.

If you find yourself back in the office wondering how you spent an hour talking and still don’t know anything new about your prospect, forgive yourself and replay the visit in your head or talk it over with a colleague until you recognize where you could have done things differently. Then schedule another visit.

Once you become adept at your discovery visits, you will find that you are able to shorten the time between identification and actually asking for the gift. Discovering a prospect’s true interest in your organization prepares you to deepen that interest into passion. And once you have passion, in-depth research on your prospect prepares you to ask for the right amount.

Best wishes to you on your next discovery visit!

Click here to register for the 6/14/2012 webinar: Savvy Conversational Research Techniques for Fundraisers

Other blog posts that might interest you:

3 Steps to Major Gift Mojo!

Will Your Donors Talk to You?

How to get from $250k to $40m

How safe are you at your donor prospect meetings?

Focused Fundraising, Major Gift Teams, , ,

Everyone loves online research, right? You can find out so much about a person online! But is all that information helping you in your donor prospect meetings?

Whether you are a frontline fundraiser prepping for your next meeting or a prospect researcher preparing a donor prospect profile, you need a plan *before* you start looking for information.

Ask yourself these questions:

*  Where is this prospect in the gift cycle? How close is she to making a gift?
*  Do I know what her passions are?
*  What is my best guess on likely capacity given what I know right now?
*  Do I know how she is connected to our organization?

Once you have answered these questions you are ready to do some research! Or are you? At this point you should know what you want to accomplish during your next contact with the donor prospect. Do you? I encourage you to be very specific about it. Here are some examples of specific goals:

At the next visit I want to…

  • Discover whether the prospect has an interest in our organization and is otherwise a good major gift candidate.
  • Confirm the information we know and solidify the next step.
  • Deepen the prospect’s engagement with a special invitation that matches her interest.
  • Ask her for a transformational gift!

If you are a prospect researcher you will want to have a conversation with the frontline fundraiser that exposes the motive for the visit and the research request. You can try to get the person to be specific by repeating what she says to you. For example, you might say things like:

  • Oh, so you are trying to find out what the prospect is passionate about so you can figure out which program to talk about?
  • Aha, her secretary is blocking your calls and you need to find another way to connect with the prospect. I can help with that.

Now you really are ready to do some research! But you are still in danger of being ill-prepared for your donor prospect meeting. How is that? Because online research is like visiting the witch’s house that Hansel and Gretel happened upon in the woods. Everything is so yummy you might crawl right into the oven without even thinking about it. You might follow so many different trails of fascinating information that you sit down with your donor prospect and lack the vital information you need. Yikes!

Maybe you have been diligent and answered the questions mentioned above. You also know specifically what you are trying to accomplish at the next visit. Here are three research pitfalls to avoid as you embark on your online research journey:

(1)  Not documenting the information you collect. If you don’t have a template or a spot in the database for the things you learn, you assume the risk of selective memory. As humans we remember what we hoped to learn instead of what we really found out. And worse, we completely forget everything the next time round.

(2)  Spending too much time on the wrong things. Let’s face it. Our prospects are fascinating people. But we need to find specific answers and then move on. Once again, templates help to keep us focused. Your job is either to get away from your desk and raise money or help your frontline fundraiser get away from her desk and raise money. Period.

(3)  Not answering important questions thoroughly. Once you have collected your information and feel you are finished and ready for the visit, take a few minutes to imagine yourself at the visit. This goes for prospect researchers too. Pretend you will be on that visit. Now look at the information you collected again. What is missing? Are you wondering if she still sits on that board? Go back and answer the (now) obvious questions.

Online research is a powerful tool. As we apply our research prowess to fundraising we need to keep a razor-sharp focus on our donor prospects. We are not playing Jeopardy, we are playing Family Feud and it is up to your development shop to work as a team to effectively and efficiently answer the fundraising questions that will lead to more and larger gifts.

Other blog posts that may interest you:

The Dangers of (Not) Managing Prospect Research

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I met a guy who was previously a Vice President of Development at a decent-sized higher education institution. When he found out I was a prospect researcher he admitted that he never really did know what those prospect researchers did in his office. He was in charge, and he didn’t want to fire them, but there was a perception of zero value to him.

Since then I have met accomplished consultants and other nice fundraisers who are completely ignorant of what prospect research does – even though it is a critical piece of their success. Pretty wild, huh?

That’s like suggesting you know you need your cell phone, but you’re not sure why. You don’t have to know how to use every bell and whistle on the new phones, but you would be seriously limited if you didn’t have a cell phone at all. Why? Because you make phone calls with it!! Prospect research helps you focus on your best donor prospects. That’s pretty important!

I’m not exactly sure why the words “prospect research” make so many fundraising folks uncomfortable, but I’d like to do what I can to change that. As I was sitting at a conference contemplating this surprisingly common resistance to prospect research, I thought I might break it down with journalist questions. Here’s what I came up with:

Who? Identifying. Prospect research identifies which donors to spend time with. You wouldn’t start with “A” and go to “Z” for 10,000+ records, would you? (not even for 1,000 records!)
What? Tracking. Prospect research creates tracking systems to ensure you know what actions you must accomplish to keep your prospects cultivated and eventually solicited. Can you keep up with 100+ prospects in your head? I think not.
Where? Reporting. Prospect research helps you keep track of where you are in reaching your goals. Reporting on things like the number of proposals likely to close before fiscal year-end is critical for planning!
When? Strategy. Want to know when you should send out those appeal letters? Want to know if you have capacity in your donor pool for a campaign goal? Prospect research informs strategies with your own donor data.
Why? Money. To raise more money for your mission! Prospect research answers the strategic fundraising questions that lead to wildly successful fundraising programs. Period.

So the next time you or I run into someone who claims ignorance of prospect research, we can say to them: “It’s so easy! Prospect research helps you focus on your best donor prospects.” And then when we get back to our offices and send the “nice to meet you” networking email, we can direct them to this blog post, which (I hope) quickly and easily explains the value prospect research has in any serious fundraising endeavor.

Whatcha think about that?

3 Consultant Relationship Types that Succeed: Which one for you?

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If you know what type of consultant relationship you want before you hire, you will be better able to evaluate the skills, approach, and personality of the consultant. Better evaluation means you will be much more likely to achieve your desired outcomes. Never underestimate the human element! Here are three fundamental relationship types to consider:

#1 – Restaurant Menu: Just Do It For Me!
Imagine it is a Friday night. You are tired after a long work-week and decide to take the family out to dinner at a local restaurant. You order pecan-crusted grouper on a bed of spinach and just as you are about to sip your glass of wine the chef appears at your side. He asks you, “Do you know how to get the pecans to stay encrusted? No? Do not worry! Come back to the kitchen in five minutes and I will show you.” Ummm. Not exactly what you had in mind. In fact, it would be irritating and awkward.

If you need a problem solved and you do not have the staff or resources to tackle it, you want a consultant to come in and do it for you. This consulting relationship is not unreasonable and can be a great way to get your organization moving forward.

As an example, you may need your donor database analyzed to determine best prospects for major gift and/or annual appeals. You know that there are consultants who can examine your database and make effective recommendations. You receive the ratings imported into your database and review the suggested prospect segments or groupings with the consultant. Then it is up to you to “eat” your “meal” – you need to engage and ask your donor prospects for gifts.

#2 – Cooking Class: Teach Me How To Do It Myself!
Now let’s imagine it is a Saturday morning and you arrive with your coffee in hand, ready for your cooking class. As you enter the classroom you discover the morning meal completely prepped and ready to go into the oven. You wonder, “How am I going to get my egg mixture fluffy like that next week when my in-laws are visiting?” And then, “Why did I pay for this class if I don’t learn how to make the dishes on my own?”

If you need to solve a problem that requires you to implement the solution on a regular basis, you want a consultant to walk you through how it works, using her expertise to shorten the time between learning and using your new skills. This kind of consulting builds your organization’s internal capacity by teaching staff valuable new skills.

As an example, you may be preparing for a campaign and want to be able to qualify major gift prospects as needed. The consultant trains your staff member how to do the research herself and creates a worksheet so that she can methodically establish a capacity rating and inclination rating to be entered in the donor database. Now the staff member can “cook” the “meal” with the same great results every time – she can prioritize new prospects quickly and effectively.

#3- Catering Instruction: Do It For Me and…Coach Me on Implementing!
Continuing with our food analogy, imagine you are hosting a big dinner party – your first ever! You hire a catering company. They arrive with all of the different courses cooked and ready. You and your spouse are given a list of all the foods and when they need to be served. But the best part is that they dress all the tables with linens and leave you with a server. She makes sure everything happens on time, prompting and reminding you along the way. Her expertise ensures all goes smoothly. Your party is a smashing hit!

Experienced fundraisers and managers know that having a consultant who can deliver a finished package and continue to coach on effective implementation can be the perfect solution. This kind of consulting gets the initiative up and running quickly, building the skills of the entire team along the way.

As an example, you need to transition from haphazardly securing major gifts to a major gifts program. The consultant analyzes your donor database, imports the ratings and works with you to develop a complete moves management system – rating, moves and reporting. Then she coaches you through the first year, tweaking the system and making suggestions to keep you on track. Your team has the “food cooked” and can efficiently “serve” it – your team has prospect management tools and they are methodically moving major gift prospects toward gifts.

Be aware of the kind of relationship you need and want to reach your goals. Then communicate that clearly as you interview a prospective consultant. It is the first step toward hiring the right person for you and your organization – someone you like and trust with the skills to get you to your destination.

Aspire Research Group has worked in all three types of relationships with clients, depending upon the problem to be solved. Do you have a prospect research problem and aren’t sure how to solve it? We would be happy to discuss it with you. Call 727 231 0516 or email jen at AspireResearchGroup.com.

Other blog posts that might interest you:

5 Ways You Know You Need A Research Consultant

The Shocking Truth About Prospect Research Consultants!

5 Ways You Know You Need A Research Consultant

Focused Fundraising, ,

You know you need a prospect research consultant when…

  1. Your donor profiles don’t tell you anything you didn’t know.
  2. You know a prospect screening will boost your giving, but choosing a vendor and ensuring the results actually translate to gift strategies has you too nervous to buy.
  3. Your prospect researcher resigned – in the middle of your campaign!
  4. You know why prospect research is critical to your goals, but convincing your leadership requires an outsider.
  5. You understand various prospect research tools and methods, but don’t have the time or skills to put those tools in place at your organization.

Aspire Research Group is *passionate* about professional prospect research. Why? Because we are fundraisers! Call 727 231 0516 and ask for Jen or email jen at aspireresearchgroup.com. We love to talk prospect research!

Can you really trust prospect research? 10 things you should know

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Big institutions have been using prospect research long before the internet turned the field upside down. Those institutions still lead the way in things like database analysis, multi-channel direct appeals, multi-million dollar gifts and multi-billion dollar campaigns. Big is nice, but if you’re not that big, how can you be sure prospect research will work for your organization?

Here are ten things you should know as you evaluate what type of prospect research will work for you.

(1)  In-person research is a must

As a front-line fundraiser talking directly with donors, you are responsible for some of the most important prospect research your organization can do! You are the one who gets to ask donor prospects questions about why they give, what they love about your organization, what is going on in their family and so many other crucial questions.

Example: A donor prospect can look great on paper, until you visit and discover that the child has special needs, aging parents have run out of money for care and the wife has just cut her career back to care for family.

(2) Google really is good

Google and other search engines are an incredible source of information. Learning how to use search engines effectively has become a life skill. As a front-line fundraiser, you should be able to quickly find some basic information on your donor prospect. However, you will short change yourself and your organization if you do not get professional prospect research before asking for a major gift of $10,000 or more.

Example: A fundraiser had been engaging a donor for years and he was now on the board of trustees. When they were planning a campaign, she asked for an in-depth profile to help decide the size and type of leadership gift he might be capable of. Research discovered significant commercial real estate investments unrelated to the prospect’s primary business. The fundraiser was able to ask another board member who had made complex real estate gifts, to help cultivate and solicit.

(3)  Peer Review has pros…and cons

Peer review – asking a select group of volunteers to review and rate prospects – can help you uncover personal information about prospects that formal research does not find, including great insights into a prospect’s personality. But we’ve all known prospects who impress people as wealthy when really they carry a lot of debt or still rely on money from their wealthy families. Peer review is one piece in the prospect puzzle, not the whole picture.

(4)  Information is always as good as the source

One of the first rules of research is to scrutinize the source of information. Some sources are more reliable than others. It is important to ask your vendor and keep yourself educated on the sources being used in prospect research.

Example: A Google search on your prospect’s name might reveal a bio saying she serves on a local hospital’s board, but does she? Checking the hospital’s website and/or IRS tax form 990 is a better source. Or you could just ask her…(see #1)

(5) Prioritizing is not an exact science

Your organization has done a stellar job of managing its annual appeals and building its database. Now you have to figure out who among the 5,000+ records should receive event invites, specific appeals, or be asked for a major gift. You don’t want to start with the letter “A” and go from there. But recognize that prospect screenings and data mining efforts are not perfect.

Example: Sweet Charity was methodically working through its best-rated prospects from a recent wealth screening when a donor not on their list expressed an interest in a naming opportunity. It turned out that the donor held a middle-class job, but had a large trust fund as an inheritance. He had been well-stewarded by Sweet Charity for five years and when he read about the campaign in the newsletter he wanted to honor his parents.

(6)  Donor Giving is Confidential

Every fundraiser is aware that a donor’s gift to your organization is confidential. We know to ask permission before sharing donor names and stories. Keep this in mind as you review results from database screenings and prospect profiles. Prospect research can only find gifts that have been disclosed to the public by the nonprofit or the donor.

(7)  Private Companies are Private

Entrepreneurs are a very philanthropic group and usually own and operate one or more private companies. Private means that the shares or ownership of the company are not available to the public for purchase. It also means that the company does not have to share information, such as sales or profits. Really. Sometimes they do share, but most often we have to guess. It also means we don’t know how much of the company they own or what they sold their company for – unless they tell someone. And sometimes they do tell.

(8)  Maybe you can find out stockholdings

Unlike private companies, public companies trade their shares with the public. So you might think that if someone owns shares of a public company we could find out, right? Wrong! Maybe we can find out. Stock ownership is reported only if the person is an insider: top executive, director, or owns 10% or more of the company stock. There are exceptions, but not too many.

(9)  You get what you pay for

Many organizations want cheap research. Why should you pay a lot of money for research if you are not sure you will even get the gift? Because, when done well, you raise more money. If you know how to use a prospect screening effectively, every area of your fundraising could have improved results. Really, really. And if you hire a professional prospect researcher (i.e., researcher-fundraiser), you will get donor profiles that provide the kind of wealth and giving insights you need to maximize major gifts. Freelancers often don’t have the experience or the paid resources to give you what you need. How committed are you to using the information? Pay accordingly.

(10)  Partnering with Prospect Research raises money!

So you invest in serious prospect research, but it still feels generic and not so helpful. Make sure that partnering is part of the purchase. Prospect research is most effective when research can answer a clearly defined question. That means discussing the project before work begins, during and after. Prospect researchers are fundraisers too and we want to raise money – get a “Yes!” – just as much as you do! So let’s talk.

Can you trust prospect research? Absolutely! When you buy quality and use it skillfully, prospect research can make your fundraising efforts SHINE. Are you looking for prospect research solutions for your organization? Contact Aspire Research Group at 727 202 3405 and ask for Jen Filla or email jen at aspireresearchgroup.com or visit us at www.AspireResearchGroup.com.

How to Take Charge of Your Moves Management System

Focused Fundraising, Major Gift Teams, , , , ,
Managing Moves is a Workout!

So you want to implement a moves management system to ensure you are focusing on your best major gift prospects. Or you have a system, but you want to make it better. Good for you!

Moves Management is a Workout!
First, recognize that a moves management system is not a magical system where elves enter all your data and print reports whilst you sleep. Using a moves management system to track donor prospects is like getting physically fit – you have to workout! It requires you to:

  1. Enter information on each donor prospect record – at least:
    • Capacity rating, target ask, prospect stage, affinity/propensity
  2. Record your visits – you want to be sure:
    • Outcomes met the purpose
    • Advanced the prospect relationship
    • Something new was learned or
    • Contact resulted in a next step
  3. Periodically review your progress and start over at #1
    • Regular, internal prospect review meetings (at least monthly)

Assess Your Needs and Resources
Sometimes when you first start exercising, you find that you are so, so tired and wonder if getting fit will ever give you more energy and finely-toned muscles. It will! But you have to slog through the first bit of work. That said, you can’t swim across the English Channel tomorrow if today you are struggling to swim across the pool. Assess your needs and resources:

  • Are you starting from scratch or have you already been tracking prospects somewhere?
    • Tweaking a system is often easier than starting new
  • Will gift officers be tasked with entering tracking info plus their prospect actions, or is there another staff member available?
    • Assigning some data entry to other staff, especially on newly identified prospects, keeps down the grumbling and frees up your gift officers to go and get those major gifts – no excuses!
  • Do you have many solicitors, or just a few?
    • When the office is small, it’s best to keep things as simple as possible
  • Is this for ongoing major gifts or a campaign?
    • While similar, a campaign may warrant a higher degree of tracking

You Will be Tweaking
As you choose a combination of database fields and database reports (or maybe Excel lists and calendars if you are very small) together with your regular prospect reviews, you *should* find yourself tweaking the moves management system. For example, you might realize you are re-visiting disqualified prospects and decide to change your prospect stage like this:

First Method Second Method
Identified

Cultivation

Solicitation

Stewardship

 Identified

Qualified

Cultivation

Solicitation

Stewardship

Disqualified

This is a natural progression in your use of your system. Or maybe you find that it takes forever to enter the information in various fields around your donor database record and decide to limit your tracking to a few key pieces all in one easy-to-enter place in the database. Or maybe you find that monthly meetings are not enough and weekly meetings would keep everyone where they need to be with their prospect list.

Ask any fitness freak – taking the time to understand the best times and types of exercise for yourself makes all the difference in achieving your goals. Taking the time to get your system customized to your fundraising culture and constituents will make all the difference in whether you achieve your major gift goals. Not everyone has washboard abs and not every nonprofit has an efficient, high-performing major gifts program!

Give Yourself a Generous Year
Give yourself at least a year from your first effort to get the system really working smoothly. If it’s not working after a year, take a hard look at whether you (a) really need a system or (2) have put the right kind of effort into it. If you are a one-person shop cultivating ten people across the year, you can keep a lot of that in your head and your calendar. If you have multiple solicitors and/or need to boost your total prospect numbers (those under identification, cultivation and stewardship), you won’t be effective without a system.

Consider Getting a Coach
Olympic athletes wouldn’t dream of training and competing without a coach. Even the most dedicated athletes find themselves tired and frustrated, unable to “see” what is holding them back. A coach can keep your spirits up, redirect your efforts to keep you performing, and, step-by-step, help you reach ever higher goals.

If you are determined to reach your major gift goals, but find yourself unable to wrap your hands around moves management or even identifying good prospects to track, contact Aspire Research Group. We specializing in helping fundraisers reach their goals, guiding you comfortably every step of the way. Call (727) 231-0516 or email jen at aspireresearchgroup.com.

For more blog posts on moves management, click here: Moves Management

3 Shortcuts for Leveraging Prospect Research in Record Time!

4Fundraisers, Focused Fundraising, , , , ,

The majority of nonprofit organizations in the country do not have dedicated prospect research staff. So how can you still leverage prospect research to raise more money?

The biggest hurdle is recognizing that prospect research can be accomplished by everyone in your organization. Here are three shortcuts any fundraiser can implement to begin using prospect research techniques to boost giving:

(1)    Identify people with linkage, ability and inclination

Everyone in your organization can identify people who are connected in some way to you, appear to have some money to give away and, if not outright passionate about your mission, are likely to be philanthropic. Have a team meeting and educate everyone in your organization about what a good prospect looks and sounds like. Arm them with the kinds of easy conversational questions that will help qualify a good donor prospect. Then listen when they tell you about people and share the outcome with them.

(2)    Get to know the people closest to your organization

From the gift entry clerk who starts her call to a donor with “thank you” before asking her question, to the janitor who gives people directions on the campus, to the president who meets with local companies – everyone in your organization has a chance to treat your constituents as the friends and family they are. As the fundraiser, you need to ask staff about people frequently and listen and record what they say.

(3)    Decide on a tracking system and stick to it!

Working with the people in your office who understand your database best (which could also be the vendor), decide what you want to keep track of and the best way to do it. Then make sure everyone entering data does it the same way so you can pull accurate reports. For more ideas, read Three Simple Steps to a Prospect Management System.

At first it may seem like a lot of work to involve other staff members in identifying and cultivating your constituents, but once you learn to balance all of the chance meetings you have with staff with a few added formal encounters, you might find that you will gather more face-to-face intelligence with donor prospects than you ever could have accomplished on your own.

It takes time to implement anything new, but with all this information being gathered you will soon be in the enviable position of prioritizing well-informed prospect lists!

Still need help identifying prospects? Are you lost in your database full of donor records? Need deep research before a solicitation? Call Aspire Research Group at (727) 231-0516. We can help.